EZDI, Inc. | Blog

The key reasons for using dictation and transcription tools for preparing medical documents instead of handwritten medical documents

Medical transcription business has changed drastically after the emergence of dictation and transcription tools taking over the handwritten medical document process. In this blog; I will discuss about different points which will make you aware of the usefulness of dictation and transcription tools for preparing medical documents in lieu of handwritten medical documents.

With the emergence of technology the way medical documents were kept; has changed. No longer are hand-written records a necessity which was an order for the day in earlier years. In this blog; I have tried to enumerate different points which gives dictation and transcription tools an edge over handwritten medical documents. I have already discussed about different ways through which medical transcription services have proved to be a boon for medical practitioners and everyone connected with the medical line. But why is it necessary to use transcription and dictation tools for medical documents? This is a major question and the answer will come when I enumerate the key points which make dictation and transcription tools a viable option for medical documents.

Let me now focus on the different points which give an edge to dictation and transcription tools for preparing medical documents instead of the traditional handwritten medical documents:

  • Efficiency: According to a recent study conducted on physician productivity it was found that the efficiency of the physician increases when dictation and transcription tools are used for preparing medical documents. The figures are quite staggering. I found that an average person can dictate 85-95 words per minute compared to a bare 20 words for writing. Similarly for a 200 words report it takes 10 minutes to write instead of 2.22 minutes to dictate. Hence, a lot of time of the physician is saved and they can concentrate on the patients and increase their efficiency by three-folds. Also the physician can find about 2 to 5 minutes to dictate the medical records of the patient rather than type them for about 9 to 22 minutes. This is a great advantage for the physician and as we often say time is money. Hence, by saving time the physicians are saving money. They can utilize this time in examining more patients which can enhance their productivity and profitability.
  • Accuracy of the document: When you write a medical report through hands it becomes very difficult to get a grip over the spellings as you are writing very fast. In comparison, while dictating the medical report it is very easier to get the information recorded quickly without any crucial information being left out. Moreover; thoughts flow faster while speaking and dictating then while writing them down.
  • Legibility: It is often said that it is very difficult to read a physician’s handwriting. Hence; dictating and transcribing the medical document is a very viable option present to the physician. This way they can save time in getting critical information from the patient document. If the handwritten documents are used then there are various decisions which are affected including: negative impact on medical-legal issues and delays can result in risk management and other associated problems.
  • Reimbursement process: When medical reports are dictated and transcribed the reimbursement process goes through smoothly and quickly than a handwritten report. Because there are far less errors and the detailed explanation of each and every nitty-gritty of the patient records are present in the transcribed and recorded report. If a poorly hand-written report with insufficient or incomplete details of patient’s visit is sent for audit then the re-imbursement process slows down. It is also possible that there is no re-imbursement due to lack of accuracy in the patient report.

Hence; it is often said that dictation and transcription tools can be very important for preparing medical documents instead of handwritten methods of documenting medical reports.

Hardik Kevadiya

Hardik Kevadiya is a Business Development and Marketing Manager at ezDI and Mediscribes. Hardik is passionate about Healthcare Information Technology and Innovations - Innovations that enhance human lives. He is also a healthcare trend and news follower, his passion for helping Healthcare IT professionals in all aspects of online trends and research flows through in the expert industry coverage he provides. In addition to writing for ezDI, Hardik also mentors a team of Data Analysts and Marketing professionals.

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